For most organizations strategic planning is an annual event. It is an excellent way to review and reflect on the past year, to be reminded of your mission and vision, and to plan for the year ahead.
We spend at least one full day at the end of each year conducting a strategic planning exercise, I always find them so valuable.This year however, when I opened up 2017’s plan, I realized it was the first time the document had been opened all year. 2017 was a great year, but I didn’t attend to all of the priorities that had been set out.
The problem with strategic planning is you end up with a hefty document that gets stored away for a year. So this year, I decided to take matters into my own hands and I turned that 20 page document into a one-page info-graphic.
The info-graphic highlights key words, is in a shape that is meaningful to this year’s purpose, and is posted in a very prominent place. Last year I reviewed the strategic plan once at the end of the year. This year, I look at it constantly. It has made a significant difference to the focus of our work.
If you are interested in turning your strategic plan into an info-graphic that gets attention, here are some key steps to take:
If you want some (free) feedback on what your strategic plan could look like as a diagram, just let us know. It may just help focus your work.
How we keep up with all of the information that gets sent our way?
Keeping up with everything you want to read is an insurmountable task. And so it should be, the more you read, the more you’re interested in.
How can you manage it all? When it comes to information being sent to you there are a few ways you can take control.
Put everything you are interested in reading into a folder titled “Stuff I Want To Read”. When you have time to read, you can go straight to that folder.
The purpose of this folder is to gather all similar documents in one spot so when it is time to attend to those documents, there already gathered, you do not need to waste time searching for them or getting distracted by other things.
Creating folders can be done with three media platforms, email, websites, and Facebook.
Creating a distinct folder will prevent you from getting distracted by all of the other content, like emails, news feeds, or websites.
A few weeks back we wrote about de-cluttering your email’s inbox. Today we’ll tackle your desktop.
Your digital desktop is like your physical desktop. A screen filled with file icons is like a desk with massive piles of paper. The main issue with disorganization like this, is not being able to use the information that you’ve already created. If you are funded by grants, for example, there are times when you are called upon to provide data and collecting it takes time. Or, if you want to apply for a grant or an award, you will need to support your application. Curating your own information should not be a timely or overwhelming task.
Clutter, both digitally and physically, can cause an ambiguity effect. That is, when something seems ambiguous, we avoid it.
How do you know your information is cluttered? Because you:
Here are seven steps to clear desktop clutter:
The digital filing system needs to mirror the paper filing system and email.
Content audits are a way of excel-ifying your website. With the help of a worksheet, all webpages, titles, descriptions, links to other pages, tags, and images are catalogued and recorded.
The purpose of a content audit is to track of the metadata of your website. So if you, for example, take down a page, you can easily find what other pages link to that one. Content audits allow you to ensure the information on the website is relevant and up-to-date, and any stale content is easily identified and and removed.
Marketing managers, communicators, and SEO experts all have their own reasons for conducting a content audit. For the nonprofit information manager, a content audit allows for analysis and management of the content of your website, which is the digital version of your organization.
Here are six reasons why content audits are an excellent idea:
If you want to get started, here is a great template published by 4Syllables, <http://4syllables.com.au/resources/content-audit-template/>