Organizing your information will help avoid over-retention and clutter, save time, and prevent duplication.
When I am very busy, I tackle work by cleaning up my desk, and then making a list of what I must get done. Starting by organizing allows me to clear clutter; not just physically, but mentally as well. It becomes much easier to see work and priorities clearly. This is the basic principle behind information management. When information is organized, it can be presented in a way that facilitates learning, comprehension, and decision making. When information is saved haphazardly, either in hard or soft copy, it doesn’t get used. Disorganized documents cause work to be duplicated and time to be wasted.
Adopting an easy to use information management system will help avoid over-retention, clutter, and prevent duplication and time spent searching for information.
Here are 5 steps to get started:
- Scraps of paper with notes are little bits of your organization’s knowledge. Do not lose them if they contain valuable information. Capture it in way that makes sense for you.
- Your inbox and desktop are the digital versions of your physical desk. An inbox with hundreds (or dare I say, thousands) of emails is like a desk with a massive stack of paper. It will take so much time to get any information out of that stack. Delete or store the messages and documents accordingly.
- We all save documents, like interesting articles, to read at a later time. If you never read them, stop saving them. If you really want to start reading them, set aside time each week just for this purpose.
- Give documents a title that describes what they are and why you are saving them. Each name should not duplicate the sub-folder preceding it.
- Find out what your legal obligations are: Depending on how your organization is registered, there may be regulations regarding records management that you must adhere to. Find out what must (and what must not) be kept and whether there are any regulations regarding storage and retrieval.
October 11th is the fourth annual International Day of the Girl. This movement was established by the UN to generate awareness, stand up for girls and speak out against gender bias, everywhere. This day recognizes girls’ rights and the unique challenges girls face.
This year’s theme focuses on adolescent girls and the Sustainable Development Goals, which set a range of international targets, including on gender equality, to be achieved by 2030.
A lot of work has been done for girls particularly in education. More girls than ever attend school. But keeping them in school throughout their teenage years is very important to overcoming social, economic, and political barriers.
According to the UN:
- Worldwide, more than 700 million women were married as children (below 18 years of age). More than one in three—or some 250 million—were married before 15. And child brides are often unable to effectively negotiate safe sex, leaving them vulnerable to sexually transmitted infections and unwanted pregnancy.
- Every 10 minutes, somewhere in the world, anadolescent girl dies as a result of violence.
In emergencies, adolescent girls are especially vulnerable to sexual violence, and in some cases, are abducted and exploited for sexual purposes by armed groups.
- Nearly half (44 per cent) of adolescent girls worldwide aged 15 to 19 think a husband or partner is justified in hitting or beating his wife or partner under certain circumstances.
(UN Women, October 2015, http://www.unwomen.org/en/news/in-focus/girl-child#sthash.ljqMVGB0.dpuf)
If you’re connected to any media outlet today you’ve probably heard about the tragic death of the little boy who, with his family, tried to enter Canada. People desperately trying to escape the civil war in Syria are not just an EU problem.
What can you do about it?
- Write to your government representative asking them to respond quickly to this crises.
If you’re Canadian you can find out who that is and their contact information here: http://www.parl.gc.ca/Parliamentarians/en/members
2. Make a donation: