Category: Information

Category about information, informing, or being informed

World Immunization Week

This week, April 24-30 we celebrate World Immunization Week.

In the past, this week has been used to get the message out about the importance of vaccines and immunization.

This year, there’s more to the story. We are in the middle of a vaccination effort that needs the whole world to participate. And that includes ensuring the whole world has access.

The worldwide pandemic is keeping us apart, and we cannot come together until we work together. This year’s theme is “Vaccines Bring us Closer”.

During this week, there is something very specific you can do to take action: Please find time to learn more about vaccines and immunizations.

To learn more about vaccinations and immunization, and the need for worldwide reach, visit https://www.who.int/campaigns/world-immunization-week/2021

A Guide to Being Gutsy

For March Services in Action’s Book Club learned about Gutsy Women. There are some stories that show an ordinary act having an extraordinary outcome. These are the most inspirational stories. Sure, in some occasions people had privilege, wealth, or position that ensured a seat at the table or access to someone who could catapult an idea, but in many cases, it was just one person’s decision to act, and ability to organize, and persistence. Here are a few examples:

Juliette Gordon Low heard about the Boy Scouts in the UK and started Girls Scouts in the US. This afterschool program turned into a generational life-long movement, with an alumni of 59 million US women.

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Top 5 Podcasts for Nonprofit Professionals

Over the past year as life has changed, many of us have responded by taking up new hobbies and routines. I for one, have discovered the incredible world of podcasts and audiobooks. Although I have always had a keen interest in listening to stories, this new hobby has really gained momentum. I listen all the time, mostly while doing other chores such as cooking. 

I listen to a lot of podcasts for nonprofit professionals and how to do good better. While not all podcasts are created equal, here is my list of top choices:

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Curated Resources

This Thursday, February 25th is Digital Learning day. While the digital world has presented many new ways to facilitate learning, there are many aspects of the digital world that can inhibit learning. One aspect we frequently come up against is wading through endless streams of information that isn’t quite what we’re looking for.

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Storing, Retaining, and Deleting Files

Should it stay or should it go?

Over the past few weeks, we’ve looked at the management of files. We’ve looked at how to organize them and what to label them. Now let’s turn to storing them.

A record is a file, photo, video, -anything that captures information. Sometimes they matter and sometimes they don’t. Knowing what to keep is an important part of a well-organized filing system, which is essential for not duplicating work, improving organizational memory, organizational knowledge, and being able to tell the complete story of a project, event, program, or system. 

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Miscellaneous is not a category

Last week’s blog outlined six steps to organizing a desktop. The steps begin by identifying the different themes of your work. Each theme is a category. When each category has been identified, two things must be true.

  1. Each category must be mutually exclusive. That means it only contains the information about one subject. It must be exclusive from the themes of other folders.
  2. Each category must be collectively exhausted. That means that every file belongs somewhere. If there is a file that doesn’t seem to belong anywhere, then there are not enough categories.
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The Ambiguity Effect

When something is ambiguous, we avoid it. Things that are hard to tackle seem overwhelming. This can be true in life with the big decisions and the small tasks. It can also be true of your desktop and inbox.

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Planning through a Pandemic

2020 is a different kind of year, and that takes a different kind of planning.

In the past ten years, I have had a lot of simultaneous priorities. Getting derailed and having to switch gears drastically seems to be my only constant. Back in March, I felt almost prepared for that massive upheaval we all went through.

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Is Work From Home Invading Your Living From Home?

Balancing the benefits and drawbacks of working from home is tricky. One drawback is the clutter of work is still visible once you’ve ‘left the office’. Clearing your office situation at the end of each workday is an important action in switching work off.

But where do you put the documents generated throughout the day? The solution to clearing work clutter does not necessarily require an elaborate filing system that mimics the one in the office. It is enough to have just one folder.

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Four steps to a clutter-free inbox

 

Your inbox is like your desk. How big is the pile of paper?
Is your inbox a dumping ground for any inbound communication? Here are 4 steps to take control right now.

 
Your inbox and desktop are the digital versions of your physical desk. An inbox with hundreds (or dare I say, thousands) of emails is like a desk with a massive pile of paper. You may know what is in that pile, you may be able to find something if need be, but it would take a lot of time. You also don’t know exactly what is in there, so if the pile was destroyed, you would not know what you do not know. Managing your email is an essential part of managing your information. Here are four steps to a clutter-free inbox:
 

    1. Your inbox should be seen as a to-do list. If a message is in the inbox that means it has yet to be dealt with. Once an email has been dealt with, it needs to be filed, to be saved, or deleted. Email software allows you to manage this easily. Make folders, with sub-folders, and move the messages. (Tip: mirror your email folders to your documents folders.)
    2. To avoid a plethora of emails you need to be ruthless with what you accept. If you receive a newsletter that you do not want or read, unsubscribe. If a message is junkmail, don’t just delete it; put it in the junkmail box. Your email software will learn what is junk and will do it automatically. Receive messages from your favourite retail store for big discount day announcements? If you feel unsubscribing is too final, mark it as junk. You’ll still receive the messages, but they won’t crowd your inbox.
    3. If you receive newsletters or links to articles that you actually do want to read, but not right now, create a folder called ‘Stuff I Want To Read’ and move the emails there. Then, when you have time, you can go straight to that folder without getting distracted by other messages in your inbox (a.k.a. to-do list).
    4. If you have a lot of messages, create one folder called ‘Before Today’ and move all the messages there. Top to bottom. You can deal with them, or not. Either way your inbox is clear to get started.

 
Start with step four, then steps one and three. Step two will be ongoing.