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Last week’s blog outlined six steps to organizing a desktop. The steps begin by identifying the different themes of your work. Each theme is a category. When each category has been identified, two things must be true.

1. Each category must be mutually exclusive. That means it only contains the information about one subject. It must be exclusive from the themes of other folders.
2. Each category must be collectively exhausted. That means that every file belongs somewhere. If there is a file that doesn’t seem to belong anywhere, then there are not enough categories.

When something is ambiguous, we avoid it. Things that are hard to tackle seem overwhelming. This can be true in life with the big decisions and the small tasks. It can also be true of your desktop and inbox.